Privacy Policy

Last updated: October 24, 2025

1. Who We Are

Stern & Wild Ltd (“we”, “us”, or “our”) is a company registered in England and Wales (Company No. 9516400) with its registered office at 52 Evelyn Avenue, Newhaven, BN9 9SG, United Kingdom.

We represent and promote television documentary directors and producers worldwide.

If you have any questions about this policy or how we use your data, please contact us at: direct@sternwild.com.

2. What Information We Collect

We do not collect personal data directly through our website (for example, we do not use contact forms or tracking cookies for analytics). However, we do hold personal information as part of our professional operations, including:

  • Contact details of directors, producers, and clients (such as name, email address, phone number, and company information);
  • Professional materials such as CVs, reels, portfolios, and contract documentation;
  • Correspondence between you and us, including by email or phone.

3. How We Obtain Information

We collect information in the following ways:

  • Directly from individuals or companies when they contact us or engage with us professionally;
  • From publicly available sources, such as LinkedIn, industry websites, and professional directories;
  • From third parties who introduce or recommend clients or collaborators.

4. How We Use Your Information

We use personal data solely for legitimate business purposes, including:

  • Representing our clients and promoting their work;
  • Managing relationships with broadcasters, production companies, and agencies;
  • Negotiating and managing contracts and payments;
  • Internal record keeping and compliance with legal or accounting obligations;
  • Sending occasional professional updates or newsletters (only where consent has been given).

5. Legal Basis for Processing

We process personal data under the following lawful bases, as defined by the UK GDPR:

  • Legitimate interest – in representing our clients and running our agency business;
  • Contract – when processing is necessary to perform or prepare a contract;
  • Consent – for optional communications such as newsletters.

6. How We Store and Protect Your Data

We take the security of your information seriously. Personal data is stored in secure systems, including:

  • Less Annoying CRM and Tagmin, our client relationship management tools;
  • Google Workspace for email and document management;
  • Mailchimp for email newsletters;
  • Vimeo for hosting and sharing reels and video content.

All these services have their own privacy and data protection safeguards and are compliant with UK GDPR or equivalent international standards.

We only retain personal data for as long as necessary for legitimate business purposes or to meet legal obligations.

7. Sharing Your Information

We do not sell or trade personal data. We may share limited information only when:

  • Required to do so by law or regulatory authorities;
  • Necessary for the performance of contracts or representation work (e.g. sharing a showreel or CV with a production company);
  • With trusted third-party providers who process data on our behalf under strict confidentiality and security terms.

8. International Transfers

Some of our third-party systems (e.g. Google, Mailchimp, Vimeo) may store data outside the UK. In such cases, data is transferred under approved safeguards such as the UK’s International Data Transfer Agreement (IDTA) or adequacy decisions ensuring an equivalent level of protection.

9. Your Rights

Under UK data protection law, you have the right to:

  • Access the personal data we hold about you;
  • Request correction or deletion of your data;
  • Object to or restrict certain types of processing;
  • Withdraw consent (where applicable).

If you wish to exercise any of these rights, please contact direct@sternwild.com.

If you are dissatisfied with how we handle your data, you can also lodge a complaint with the Information Commissioner’s Office (ICO).

10. Updates to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available at www.sternwild.com/privacy-policy and will include the date of the most recent revision.